This privacy notice explains how Glow Beauty Training looks after personal information you give us or that we learn by having you as a client and the choices you make about marketing communications you agree we may send you. This notice explains how we do this and tells you about your privacy rights and how the law protects you.
TOPICS:
What information we collect about you
How information about you will be used
Marketing Employment
How long your information will be kept for
Where your information is kept
Access to your information and correction
Cookies
Other websites
Changes to our privacy notice
How to contact us
WHAT INFORMATION WE COLLECT ABOUT YOU
We collect information about you when you book an appointment for a service or treatment, visit the salon for a service or treatment, buy a product or attend training, whether contact is online, on paper, by email or over the phone. The information you give us may include your name, address, email address, phone number, relevant history which may suggest that a service or treatment should not go ahead (contraindications) or certain products should not be used (due to allergies, pregnancy, skin conditions), payment and transaction information and IP address. For clients under the age of 16, we will only keep and use their personal information with the consent of a parent, carer or guardian.
HOW INFORMATION ABOUT YOU WILL BE USED
In law, we are allowed to use personal information, including sharing it outside the salon, only if we have a proper reason to do so, for example:
To fulfil a contract with you i.e. to provide the service or treatment you have requested and to communicate with you about your appointments
When it is in our legitimate interest i.e. there is a business or commercial reason to do so, unless this is outweighed by your rights or interests
When you consent to it: we will always ask for your consent to hold and use health and medical information.
We will therefore share your information with:
Providers of our salon software system (Full Slate)
Mailing houses (MailChimp)
Suppliers of our website (Yola)
We have rigorous data protection and security policies in place with all our suppliers. We will not share your information with any other third party without your consent except to help prevent fraud, or if required to do so by law.
MARKETING
We would like to send you information about products and services which may be of interest to you. We will ask for your consent to receive marketing information. If you have consented to receiving marketing, you may opt out at a later date. You have the right at any time to stop us from contacting you for marketing purposes or giving your information to third party suppliers of products or services. If you no longer wish to be contacted for marketing purposes, please contact us by email via our ‘Contact Us’ page.
HOW LONG YOUR INFORMATION WILL BE KEPT FOR
Unless you request otherwise, we will keep your information to contact you no more than twelve times a year – for a maximum of 1 year from your last visit to the salon. After a year we will delete all your personal information, except for your name, relevant client history (e.g. allergy test records which we keep for 4 years) and financial transactions (which we are obliged to keep for 6 years). See our data retention policy for further information, including employee data.
WHERE YOUR INFORMATION IS KEPT
Full Slate provide the online booking system and have the following privacy policies and procedures in place:
Consent
A consent banner is on the homepage to collect and record consent from EU residents. Similarly, they also collect and record consents in the registration page and upon a customer’s first login.
Transparency – Privacy Policy
We’ve updated and restructured some sections of the Privacy Policy to make it easier to understand the information that we collect and how we use that information. We made such updates keeping the GDPR in mind.
The Health Insurance Portability and Accountability Act (“HIPAA”) sets forth privacy and security standards for any entity that uses or discloses protected health information. HIPAA obligations are met while using Full Slate. Like many software-as-a-service providers, this is the official agreement regarding HIPAA.
You can read the HIPAA Statement at http://www.fullslate.com/hipaa, where they describe the privacy and security measures taken to meet HIPAA obligations when using Full Slate.
ACCESS TO YOUR INFORMATION AND CORRECTION
You have the right to request a copy of the personal information that we hold about you. This will normally be free, unless we consider the request to be unfounded or excessive, in which case we may charge a fee to cover our administration costs. If you would like a copy of some or all of your personal information, please contact us via email (youglowbeauty@gmail.com).
We want to make sure that your personal information is accurate and up-to-date. You may ask us to correct or remove information you think is inaccurate. You have the right to ask us to object to our use of your personal information, or to ask us to delete, remove or stop using your personal information if there is no need for us to keep it.
E-NEWSLETTERS
We may email e-newsletters to inform you about products, services, treatments and training provided by our salon. You have the opportunity to unsubscribe from e-newsletters at any time. E-newsletters may contain subscriber tracking facilities within the actual email, for example, whether emails were opened or forwarded, which links were clicked on within the email content, the times, dates and frequency of activity. We use this information to refine future email campaigns and provide you with more relevant content based around your activity.
COOKIES
Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit www.aboutcookies.org or www.allaboutcookies.org. You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.
OUR COOKIE POLICY
We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our website with our social media accounts, advertising and analytics partners, who may combine it with other information that you have provided to them, or that they’ve collected from your use of their services. You consent to our cookies if you continue using this website.
CHANGES TO OUR PRIVACY NOTICE
We keep our privacy notice under regular review and we will place any updates on this webpage. This privacy notice was last updated on 22nd March 2021.
HOW TO CONTACT US
Please contact us if you have any questions about our privacy notice or information we hold about you:
By email: youglowbeauty@gmail.com
Or write to us at: 145 Hatherley Road, Cheltenham, GL51 6EP
You also have the right to complain to the Information Commissioner’s Office. Find out on their website how to report a concern: www.ico.org.uk/concerns/handling.
